A single HIPAA violation can cost your practice $50K to $1.5M — per violation. A data breach triggers OCR investigation, mandatory patient notification, and reputational damage that takes years to recover from. GCS prevents all of it with end-to-end HIPAA IT compliance that has maintained a 100% audit pass rate for 27 years.
The HIPAA Security Rule requires three categories of safeguards protecting electronic PHI. Most IT companies handle some of the technical safeguards and ignore the rest. We implement all three categories — with documented evidence your auditor can verify.
Security management process, workforce security, information access management, security awareness training, and contingency planning
Facility access controls, workstation use policies, workstation security, and device and media controls for PHI-containing hardware
Access controls, audit controls, integrity controls, authentication, and transmission security for all ePHI systems
Business Associate Agreements, policies and procedures documentation, and documentation retention for 6 years minimum
HIPAA requires a Business Associate Agreement with every vendor that creates, receives, maintains, or transmits ePHI on your behalf. We manage the entire BAA lifecycle — from our own agreement with your practice through tracking every sub-contractor and cloud service that handles your patient data.
We execute a comprehensive Business Associate Agreement with every healthcare client — covering all services, sub-contractors, and breach notification obligations.
Executed on Day 1We maintain a register of every vendor with PHI access — Microsoft, cloud providers, backup services — and ensure current BAAs are in place for each.
Tracked & AuditableEvery BAA is reviewed annually for completeness, compliance with current regulations, and alignment with actual service scope. Gaps are closed immediately.
Annual CycleProtected Health Information requires defense-in-depth — multiple overlapping controls ensuring that even if one layer fails, PHI remains secure. We implement controls at every layer: endpoint, network, email, cloud, and physical.
AES-256 at rest, TLS 1.2+ in transit — every database, every file share, every email containing PHI is encrypted end-to-end
Role-based access ensuring staff only see the PHI required for their job function — not blanket access to all patient records
Automated policies preventing PHI from being emailed externally, copied to USB drives, or uploaded to unauthorized cloud services
Intune MDM enforcing encryption, remote wipe, and app restrictions on any device accessing PHI — including BYOD
HIPAA requires an annual risk assessment — and it is the single most-cited deficiency in OCR audits. Most practices either skip it entirely or use a checkbox template that would not survive scrutiny. Our NIST-aligned risk assessment evaluates every aspect of your PHI environment and delivers a scored, prioritized remediation plan.
Catalog every system that creates, receives, stores, or transmits ePHI
Identify threats specific to healthcare — ransomware, insider, physical access
Technical scanning and process review identifying weaknesses
Likelihood x impact matrix — ranked by severity for prioritization
Prioritized action items with timelines, costs, and ownership assigned
Complete documentation package ready for OCR review or insurance audit
Most HIPAA breaches involve human error — clicking phishing emails, sending PHI to wrong recipients, leaving workstations unlocked, or losing unencrypted devices. Our training program turns your workforce from your biggest vulnerability into your strongest defense.
Comprehensive modules covering PHI handling, minimum necessary, breach reporting, and social engineering — with documented completion tracking
Monthly simulated phishing targeting healthcare-specific scenarios — credential harvesting, fake insurance portals, spoofed EMR notifications
Front desk staff, clinical staff, billing, and providers each receive training specific to the PHI they handle and the risks they face
HIPAA requires audit controls that record and examine activity in systems containing ePHI. We implement comprehensive audit logging across every PHI-touching system — EMR access, file shares, email, cloud storage — and retain logs for the required minimum of 6 years.
Every patient record view, edit, and export logged with user ID and timestamp
Document opens, downloads, and shares on PHI file shares recorded
All email activity involving PHI tracked via M365 unified audit log
All authentication events — successful, failed, MFA challenges — logged
Logs retained for minimum 6 years per HIPAA documentation requirements
Automated alerts for unusual access patterns — after-hours PHI access, bulk downloads
Most practices cannot answer that question with certainty. Our free HIPAA compliance assessment evaluates your Security Rule implementation, risk assessment status, BAA coverage, PHI protections, training documentation, and audit trails — and tells you exactly where you stand.